This feature allows you to share bills, payments, information, and much more. In Payee, you add the information related to the supplier or vendor. If this particular transaction includes too many cash expenses, it is best to leave it unfilled. Follow the below mention steps to delete expense transactions in QuickBooks Online. You can also go to all your lists to access the product categories section, and you can edit them from there.

  • This will lead you to download a file with your Mint data.
  • Since it’s showing zero categories, I recommend contacting our support team directly.
  • Remember to give each category a meaningful name, assign the appropriate account detail type, and consider nesting categories within parent categories to create a hierarchical structure.
  • By specifying the account detail type, QuickBooks Online ensures that the category is correctly categorized and included in the appropriate financial reports.

Adding a description to the category allows you to provide more context and details for better understanding. Once you have filled in all the necessary information and saved the new category, it will be added to your Chart of Accounts and ready for use. You can proceed to define the details of the category in the next step to further customize its tracking and reporting capabilities. By specifying the account detail type, QuickBooks Online ensures that the category is correctly categorized and included in the appropriate financial reports. This will enable you to analyze your business’s finances more effectively and obtain a clearer view of your operations.

This will lead you to download a file with your Mint data. Dummies has always stood for taking on complex concepts and making them easy to understand. Dummies helps everyone be more knowledgeable and confident in applying what they know. In case you’re referring to something else, please don’t hesitate to let us know. You can add more details by leaving a response down below.

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You can also ensure to edit or delete the expenses you have added. If you are not aware of how to add, edit, or delete expenses in QuickBooks, then go through this content. This article also goes into more details on products and services categories. Intuit is the global financial technology platform that powers prosperity for the people and communities we serve. With 100 million customers worldwide using TurboTax, Credit Karma, QuickBooks, and Mailchimp, we believe that everyone should have the opportunity to prosper.

Agents have specialized tools, like the ability to share your screen, to take a more in depth look at what’s causing the Chart of Accounts to not appear. They’ll be able to advise you of the next steps to take to get this option available once again. QuickBooks also lets you set a default price level for a customer. When such a default price level is set, QuickBooks automatically uses the appropriate price level when you choose that customer. The Price Level box appears on the Additional Info tabs of the New Customer and Edit Customer windows. Additionally, selecting a parent category allows you to create a hierarchical structure within your Chart of Accounts.

You can pull up the Transaction Detail by Account report for the complete list. If it’s from within the Expense transaction, you can add/update the category from the Category details drop-down menu. From there, you can change the category from the Category drop-down menu. I would recommend also sending your product feedback through the Settings Icon, and clicking on Feedback. This goes straight to our Product Development Team for review. It’s good to hear you were able to locate the expense category you’re trying to edit.

I cleared cache on all three with the same result — only “Run report” shows in my dropdown. I have quickbooks basic and don’t have the “more” option when I’m in Products and Services.

When you run sales or inventory reports, products and services are grouped by category. You can expand or hide each category and quickly find details for specific items. Moreover, you can run sales or inventory reports to help group products and services by category. Lastly, editing or deleting categories gives you the flexibility to adapt to changes in your business. By regularly reviewing and maintaining your categories, you can keep your Chart of Accounts up to date and reflective of your evolving needs. Whether it’s renaming categories, modifying details, or removing outdated categories, QuickBooks Online provides a user-friendly interface to facilitate these tasks.

Steps to Delete an Expense in QuickBooks Online

I’m here to share some insights about adding new categories, userlittlerascals-ki. You seem not to see the Chart of Accounts in QuickBooks Self-Employed because this is currently unavailable. Also, you can change the category of the transactions, but we’re unable to edit or rename them. This rule will apply to all the items which are assigned to the selected category. You can use item categories to keep your items organized. You can also get helpful insights with categories when you run reports.

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You have clicked a link to a site outside of the QuickBooks or ProFile Communities. By clicking “Continue”, you will leave the community accountant help and be taken to that site instead. In this case I recommend reaching out to a member of the QuickBooks Online Support Team.

I’m here to help you make changes to the categories in QuickBooks. For more information on how to categorize your QuickBooks Self-Employed transactions, I encourage checking our Schedule C Categories. Afterward, you can reconcile the transactions again to  detect discrepancies early and make sure your books are accurate. Please let me know if you have follow-up questions or concerns with Chart of Accounts. With the above image, you should be able to view the Edit option in your Chart of Accounts. Yes, you can go to your Chart of Accounts and edit the name of the category, hello45.

How To Record Credit Card Payments In Quickbooks Online

When I’m in “products and services” in “Sales,” “More” is not an option. I have the lowest, most basic version of Quickbooks, if that explains why that isn’t there for me. Creating new categories in QuickBooks Self-Employed isn’t possible. As a workaround, you can select the closest tagging in the system or reach out to your tax adviser. They’ll be able to provide you advice on which category is suitable. Currently, categorizing your sales transactions by batch is currently unavailable.

We never stop working to find new, innovative ways to make that possible. Please visit us at and find us on social for the latest information about Intuit and our products and services. Stephen L. Nelson, MBA, CPA, MS in Taxation, is a CPA in Redmond, Washington, where he provides accounting, business advisory, and tax planning and preparation services to small businesses.


In conclusion, understanding how to add, edit, and delete categories in QuickBooks Online is essential for efficient financial management. By utilizing the Chart of Accounts effectively, you can organize your business transactions, track your income and expenses accurately, and generate meaningful financial reports. Take the time to customize your categories and regularly review them to ensure they remain relevant and aligned with your business goals. With QuickBooks Online, you have a powerful tool at your disposal to enhance your financial organization and make informed decisions to drive your business’s success. In this article, we have explored the process of adding, editing, and deleting categories in QuickBooks Online.

With the help of these reports, business leaders can take vital decisions, by gathering required insights. I too am looking to edit some of my categories and when I go to products and Services and hit the More box I just get the option to Run Report. I appreciate you performing the steps to change a category name, @L1v1ngW0rd. Go here for more information about additional announcements from Intuit’s QuickBooks Connect event. This website is using a security service to protect itself from online attacks.